Community Spark 💡: Automated Meeting Minutes with Intelligent Task Assignment

  • 13 June 2024
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Community Spark 💡: Automated Meeting Minutes with Intelligent Task Assignment
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Meetings are essential for team collaboration and alignment, but creating accurate minutes with assigned action items can be a time-consuming and error-prone process. This is where intelligent automation with generative AI can streamline the process, saving valuable time and ensuring nothing falls through the cracks. 


Problem Statement 

During daily stand-ups or technical code reviews, significant time is often spent discussing task assignments, addressing issues, and planning improvements. Manually documenting meeting minutes and ensuring all actions are captured accurately is inefficient and risks overlooking critical items. 


Solution Overview 

By leveraging the Automation Anywhere platform and generative AI capabilities, we can automate the creation and distribution of meeting minutes with assigned tasks. This solution streamlines the process, improving team efficiency and ensuring accurate documentation of all action items. 


Implementation Considerations 

  • Meeting Recording Integration: Connect with video conferencing platforms like Zoom or Microsoft Teams using API Tasks to extract transcript.  

  • Keyword Extraction with GenAI: The Generative AI packages allows training custom models to scan transcripts and identify keywords indicating tasks/assignments. 

  • Task Assignment and Distribution: Use Automation Co-Pilot and agents to create issues in project management tools like Jira and distribute meeting minutes with assigned tasks via email or tools like Teams to all attendees. 


Key Benefits 

  • Increased Productivity: Automating meeting minutes eliminates manual documentation, allowing teams to focus on high-value work.  

  • Metrics: Track time saved compared to manual processes. 

  • Accurate Documentation: Ensure all action items are captured accurately, reducing the risk of overlooking critical tasks.  

  • Metrics: Monitor the completeness of meeting minutes and assigned tasks. 

  • Streamlined Collaboration: Seamless integration with project management tools and email distribution improves team coordination.  

  • Metrics: Measure the impact on project timelines and task completion rates/time to completion. 


ChanduMohammad (MVP) is a Specialist, Software Engineering at LTIMindtree. Connect with him on LinkedIn. 


Community Sparks are guide articles that share innovative ways our community has automated processes using our Automation Success Platform. The goal is to spark intelligent automation collaboration and inspiration across our global community.

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